Most companies that move pallets, generate recyclables, or manage waste streams have one thing in common: they can’t tell you with certainty what left their dock, where it went, and whether they were paid correctly for it. ArborTrace Insights is built to fix that — with a transaction management service that creates a complete, verifiable digital audit trail across every material movement your operation makes.
ArborTrace Insights is our proprietary transaction management service — a structured system for documenting, tracking, and reconciling every material transaction in your waste, recycling, and pallet programs. It goes beyond simple recordkeeping. Insights creates a living digital audit trail that captures what materials moved, when, in what quantities, to which vendors or haulers, and what financial settlement was associated with each transaction.
The result is something most operations don’t have: a single, authoritative record of their material activity that can be reconciled against invoices, used for financial reporting, and referenced in the event of a dispute.
Waste and recycling transactions are notoriously opaque. A hauler picks up a load of OCC, aluminum, or pallets — and from that point forward, the information trail gets thin. Weight tickets may or may not arrive. Invoices don’t always match what was quoted. Revenue shares for recyclables go unchecked. Pallet returns get lost in the shuffle.
Over time, these small discrepancies compound. Businesses end up paying for services they didn’t receive, missing payments they’re owed, and maintaining sustainability records that don’t actually reflect what happened in the field. Without a system to track and reconcile transactions in real time, there’s no practical way to catch the gap between what was promised and what was delivered.
ArborTrace Insights closes that gap.
1 — Transaction is initiated
A pallet shipment, recycling pickup, or waste haul is scheduled or completed. ArborTrace logs the transaction with material type, estimated quantity, vendor, date, and location.
2 — Documentation is captured
Supporting documents — weight tickets, bills of lading, pickup receipts — are attached to the transaction record, creating a verifiable chain of custody at the time of service.
3 — Invoice is matched and reconciled
When the hauler or vendor invoice arrives, Insights matches it against the logged transaction. Any discrepancy in quantity, rate, or fees is flagged for review before payment is released.
4 — Data rolls up to reporting
Reconciled transactions feed into your Insights dashboard — tracking total spend, revenue received, diversion volumes, and material-level trends across your entire program over time.
5 — Audit-ready records are always on hand
Every transaction, document, and reconciliation is stored and searchable — ready for internal audits, ESG reporting, retailer compliance requests, or financial reviews at any time.
ArborTrace Insights is built for operations where material accountability genuinely matters:
If your current process relies on trusting that vendors billed you correctly and that everything that left your dock was counted, ArborTrace Insights introduces the verification layer your operation has been missing.